What to Expect with Your Moving Estimate
Planning a move can feel overwhelming, but getting a clear and accurate moving estimate can ease much of the stress. Understanding how the estimate process works helps you make better decisions and avoid unwanted surprises on moving day.
Types of Moving Estimates
There are three main types of moving estimates: binding, non-binding, and not-to-exceed.
Binding Estimate: This is a fixed price based on the inventory and services outlined during the estimate. It doesn’t change unless you add more items or services.
Non-Binding Estimate: This estimate is based on the mover’s initial guess. The final cost may increase or decrease depending on the actual weight or hours required.
Not-to-Exceed Estimate: Also called a “binding not-to-exceed” estimate, this protects you from unexpected charges. You’ll pay less if your move weighs less than anticipated but won’t pay more than the quoted amount.
A reputable moving company will clearly explain which estimate you’re receiving and what it includes.
What Movers Evaluate During an Estimate
Whether in-person or virtual, the estimator will review your home, take inventory of items, and ask questions about access points (e.g., stairs, tight hallways, elevators).
They’ll also consider:
Distance of the move
Amount of labor required
Specialty items (pianos, safes, antiques)
Packing needs
Storage services, if applicable
Make sure you disclose everything you plan to move. Surprises on moving day can result in additional charges.
Reviewing and Comparing Moving Estimates
Once you’ve received estimates from multiple companies, compare not just the prices, but the level of detail and professionalism. A thorough estimate will include:
Itemized breakdown of costs
Terms and conditions
Insurance coverage
Contact information
Avoid estimates that seem unusually low or vague. These are red flags for hidden fees. A trusted mover will walk you through the quote, answer all your questions, and offer a written agreement before moving day.